LLA Online Systems for supporting Mentoring

This survey forms part of a wider NLA research project on mentoring. The aim is to get a clearer understanding of how the different on-line systems are used across each of the ten Local Leadership Academies, what it takes to support them, the information we need versus the information we get, the functionality, what’s working well and how they might be improved.

Please could you complete the survey by 29th June

Thank you very much for your input.

Charmaine Kwame-Odogwu

National Programme Lead for Coaching and Mentoring

NHS Leadership Academy

LLA Online Systems for Supporting Mentoring

1. Which Local Leadership Academy are you responding on behalf of?*
2. Please confirm the online system currently in use to support mentoring within your LLA.*

The Mentoring Hub

MentorNet

CoachNet

Connex

MyECoach
3. As a coordinator/administrator, what do you use the online system for? (Tick all which apply)
Updates to the system
Following up inactive mentors
Handling queries
Supporting matching
Data analysis
Evaluation questionnaires
CPD events
Notifying supervision sessions
Sharing articles on mentoring related topics
Tools
Mentoring guides
Other - please expand in the box below
3a. Other
4. What do Mentors and Mentees typically use the online system/space for? (Tick all which apply)
Posting profiles
Updating profiles
Communicating between mentees/mentors
Finding a match
Arranging sessions
Logging sessions
Capturing reflective notes
Sharing notes between mentors/mentees
Evaluation questionnaires
Other - expand in box below
4a. Other
5. What are they not using it for and why do you think this is?*
6. What are the requirements for a mentor to go onto your local Register? (tick all which apply and feel free to expand on your response within the 'Other' area if necessary)
Minimum band level
Previous experience mentoring
External qualifications, e.g. ILM Coaching and Mentoring
Local HR endorsement
Line Manager endorsement
Attend mentor development session led by us as an LLA
Other - expand in box below
6a. Other
7. What are the requirements for a mentor to remain on your LLA Register? e.g. Maintaining an up to date profile, completing x mentoring hours per month (how many?), attending mentoring supervision, evidence of CPD (please give examples)*
8. From your experience of maintaining the Register, how compliant are mentors in adhering to these requirements*
1 Not Compliant
2
3
4
5
6
7
8
9
10 Fully Compliant
1 Not Compliant
2
3
4
5
6
7
8
9
10 Fully Compliant
9. How many mentors are there on your current LLA Register?*
10. Of the number in 9 above, how many mentoring relationships are showing as currently 'live' (i.e. up and running)?*
11. With referece to Diversity and Inclusion, what is the current make-up of mentors on your Register in terms of the following characteristics?
Please populate the following areas with the total number for each section of your mentor populous (as taken from your Register). If not applicable, please enter '0'.
11a. Age Groups
Under 21*
21 - 29*
30 - 39*
40 - 49*
50 - 59*
60 - 69*
70+*
Number on register who have not disclosed their age*
11b. Ethnicity
British white*
Irish white*
Other white*
White and Black Caribbean mixed*
White and Black African mixed*
White and Asian mixed*
Other mixed*
Indian*
Pakistani*
Bangadeshi*
Other Asian or Asian British*
Caribbean*
African*
Other Black or Black British*
Chinese*
Other ethnic group*
Number on Register who have not disclosed their ethnicity*
11c. Religion
Atheism*
Agnosticism*
Buddhism*
Christianity*
Hinduism*
Humanism*
Islam*
Jainism*
Judaism*
Sikhism*
No religion or belief*
Other*
Number on the Register who have disclosed a religion
11d. Sexuality
Bisexual*
Gay man*
Heterosexual*
Lesbian / Gay woman*
Other*
Number on Register who have not disclosed their sexuality.*
11e. Disability
Numbers on the register who have stated whether they have a disability.
Yes*
No*
Number on Register who have not disclosed whether they have a disability*
12. What reports/data do you regularly take from the online system and what is it used for?*
13. What data do you NOT have access to that would be valuable in the future?*
14. On a scale of 1 - 10, how reliable/accurate is the data on the system?*
1 Out of date
2
3
4
5
6
7
8
9
10 Accurate data held
1 Out of date
2
3
4
5
6
7
8
9
10 Accurate data held
15. How easy is it to update or make improvements to your online system?*
1 Changes easily effected
2
3
4
5
6
7
8
9
10 Difficult/Time consuming
1 Changes easily effected
2
3
4
5
6
7
8
9
10 Difficult/Time consuming
16. What are the factors which help or hinder updates on your online system?
17. How many hours each month do you spend on data cleansing/updating the online system currently?*
0 - 3 hours
4 - 6 hours
7 - 9 hours
10+ hours
18. What will be required to ensure the data is correct, appropriately maintained, and can be relied upon for reporting purposes?*
19. Please list the three best things about this as a system from your point of view?*
20. What would be your top three recommendations to improve the system?*

LLA Online Systems for Supporting Mentoring

11. With referece to Diversity and Inclusion, what is the current make-up of mentors on your Register in terms of the following characteristics?

11a. Age Groups

11b. Ethnicity

11c. Religion

11d. Sexuality

11e. Disability